Information request checklist

This resource is a checklist designed to guide evaluators when starting a new project, ensuring they gather essential information to support their evaluation efforts.

This resource and the following information were contributed by Eval Academy by Three Hive Consulting.

Authors and their affiliation

Eval Academy by Three Hive Consulting Inc.

Key features of this checklist

This resource is a checklist designed to guide evaluators when starting a new project, ensuring they gather essential information to support their evaluation efforts. It outlines key documents to look for, such as project proposals, work plans, and program descriptions, which provide crucial details like project activities, outcomes, and timelines. Additionally, it emphasizes the importance of understanding organization structures and past evaluation history to inform data collection and analysis. The checklist also highlights the significance of evaluating existing data sources and understanding data quality early in the evaluation process. Overall, it serves as a comprehensive tool to ensure evaluators have the necessary context and information at the outset of their evaluation endeavours.

How have you used or intend to use this resource?

This resource proved to be a valuable asset in our evaluation work by offering a structured approach to project initiation. Before using this checklist, we sometimes overlooked essential details or documents needed to kickstart an evaluation effectively. However, by systematically going through the checklist, we ensured that we thoroughly understood the project context, including key program details, timelines, and available data sources. This helped us establish a clear roadmap for the evaluation process and facilitated smoother stakeholder collaboration. Ultimately, it enhanced the quality and efficiency of our evaluations, enabling us to deliver more robust and insightful findings.

Why would you recommend it to other people?

We would recommend this resource to other evaluators and project managers because it provides a comprehensive checklist for gathering essential information at the outset of an evaluation project. Using this checklist, evaluators can ensure they have a solid understanding of the project context, including program details, data sources, and previous evaluation efforts. This not only helps in planning and executing evaluations more effectively but also enhances the quality of the evaluation findings and recommendations. Additionally, having all the necessary information upfront can save time and prevent potential gaps or oversights during the evaluation process. Overall, this resource is a valuable tool for improving the rigor and efficiency of evaluation projects.